SEG’s Complete Step-by-Step Festival Planning Guide

July 31, 2022

Home » SEG’s Complete Step-by-Step Festival Planning Guide

Organizing a festival is no small feat. There are a lot of moving parts and details to keep track of. This step-by-step guide will walk you through everything you need to do to plan a successful festival.

Who is this festival planning guide for?

Let us help you plan the perfect festival and create a memorable experience for everyone involved. We have tools and tips for venue operators, entertainment managers, event planners, and the following:

  1. City officials
  2. Government executives
  3. County representatives
  4. Festival planners
  5. Tribal casinos 
  6. Private event planners
  7. Non-profits 
  8. Convention centers
  9. State fairs

We can help you with any type of festival, whether it’s a music festival, food festival, art festival, or any other type of event.

When Should I Start Planning a City Festival

Ideally, you should start planning your festival at least 8-18 months in advance. This will give you enough time to secure a venue, book talent, and promote your event.

To be honest, the best time to do anything is right now.. So let’s get started.

Price List of Celebrities –  Who Are Festival-Ready

Name Minimum AskingMax Asking
Led Zepplin1450000
George Strait1500000
Madonna15000005000000
Garth Brooks1300000
Paul McCartney1290000
Pearl Jam17500004666000
Taylor Swift3500000
Coldplay35000006700000
Celine Dion3500000
Ed Shereen3000000
Eagles1500000
Eric Clapton1500000
Metallica1300000
Pink12900003660000
Justin Bieber28000003600000
Billy Joel1500000
Guns N' Roses1500000
Rammstein1500000
Drake25700003220000
Phish1500000
Westlife2500000
Bruno Mars23600002950000
Lady Gaga22000002700000
Bon Jovi20000002700000
Elton John2000000
Jonas Brothers2000000
Kenny Chesney2000000
Robbie Williams2000000
Justin Timberlake19000002400000
Aerosmith1750000
Andrea Bocelli1750000
Bruce Springsteen17000002100000
Roger Waters1550000
Foo Fighters15000001800000
Billie Eilish1500000
Britney Spears13000001700000
Maroon 512900001600000
Shakira12900001600000
Def Leppard1250000
Jennifer Lopez1200000
Kylie Jenner1000000
Rihanna10000008000000
Armin van Buuren1000000
Blake Shelton650000
Gwen Stefani450000
Kanye West10000002000000
Katy Perry10000001200000
One Direction10000003500000
Post Malone1000000
Tool1000000
Usher1000000
Dave Matthews9800001100000
Luke Bryan9338551140000
John Mayer9150001100000
James Taylor9070001100000
The Weeknd901899
Zac Brown Band9000001100000
Cher900000
Little Mix900000
Michael Buble900000
Ricky Martin875000
Faith Hill8500001000000
Mumford & Sons8290001000000
Tim McGraw8250001000000
Florida Georgia Line800000990000
Harry Styles800000
Romeo Santos800000
Kid Rock790000953000
Backstreet Boys790000
The Who762000
50 Cent750000910000
Journey750000
KISS750000
Rod Stewart750000
Adele7500001000000
Bassnectar7500001000000
Childish Gambino7500001000000
Eric Church7500001200000
Jimmy Buffett750000
Muse7500001500000
Reba McEntire750000
Red Hot Chili Peppers750000
Sting750000
The Killers729000890000
Dua Lipa7250001255000
Jason Aldean710000885000
Widespread Panic708000
Imagine Dragons700000860000
Dave Matthews Band700000
Marc Anthony700000
Motley Crue700000
Shania Twain700000
Ozuna690000
Carrie Underwood675000830000
Chayanne675000
System Of A Down660000
The Black Keys650000
Carlos Santana650000
Andre Rieu630000
Green Day625000750000
Xscape605000
Liam Gallagher600000
Chance The Rapper600000
Iron Maiden600000
Keith Urban600000740000
Lionel Richie600000
Ozzy Osbourne600000
Thomas Rhett600000
Twenty One Pilots600000
Maluma575000
Chris Brown525000640000
Eros Ramazzotti525000
Kendrick Lamar510000700000
Christina Aguilera500000610000
21 Pilots500000700000
Ana Gabriel500000
Blake Shelton500000600000
Brad Paisley500000
Chris Stapleton500000
Demi Lovato500000600000
Florence & the Machines500000700000
J. Cole500000750000
Jack Whitehall500000
Lana Del Ray500000600000
Lana Del Rey500000
Martin Garrix500000
No Doubt500000750000
Pharrell Williams5000001000000
Pitbull500000500000
Rhett Atkins500000700000
Stevie Nicks500000
The Chainsmokers500000
Hans Zimmer475000
Daryl Hall & John Oates460000
Josh Groban455000560000
Nicki Minaj455000569000
Smashing Pumpkins429000536000
John Fogerty425000
Kings of Leon410000510000
Alan Jackson400000
Black Eyed Peas400000500000
Iggy Pop400000
Kelly Clarkson400000600000
Khalid400000
Mariah Carey400000
Scorpions4400000
Slipknot400000
Volbeat390000
Bad Company380000
Steely Dan380000
Marshmello375000
Nick Cave And The Bad Seeds375000
Russell Howard375000
The Chemical Brothers375000
Creedence Clearwater Revisited355000
Snoop Dogg 350000
Alicia Keys350000500000
David Garrett350000
Fall Out Boy350000400000
Wiz Khalifa350000450000
Nickleback328000410000
Above and Beyond325000
Alabama325000
Noel Gallagher's High Flying Birds325000
Toby Keith310000390000
Train302000378000
a-ha300000
Alanis Morissette300000
Avenged Sevenfold300000400000
Charlie Wilson300000
David Guetta300000450000
Dierks Bentley300000400000
Erykah Badu300000400000
Kasabian300000
Kraftwerk300000
Lady Antebellum300000370000
Lenny Kravitz300000
Luke Combs300000
Matchbox Twenty300000
Miranda Lambert300000500000
Nick Cannon300000500000
Nickelback300000
Panic! At the Disco300000500000
Rascal Flatts294000368000
The String Cheese Incident285500
Macklemore285000357000
Sugarland283000354000
CNCO280000
Editors280000
Bryan Adams275000
David Bisbal275000
Diana Ross275000
Hank Willams Jr.275000
Hollywood Vampires275000
Jim Gaffigan275000
Lauryn Hill275000
Niall Horan275000
Peter Frampton275000
The Avett Brothers275000
Three 6 Mafia275000350000
Jennifer Hudson271000339000
Alanis Morrisette250000400000
Bon Iver250000
Calvin Harris250000300000
Camila250000
Craig David250000
Duran Duran250000
French Montana2500001000000
Godsmack250000300000
Halsey250000
Hank Williams Jr.250000300000
John Legend250000400000
Lil Wayne250000
Little Big Town250000300000
Lorde250000400000
The Lumineers250000400000
The Script250000400000
Tyga250000450000
Lil' Wayne242000300000
The 1975230000
Camila Cabello225000
Earth, Wind & Fire225000
Joe Bonamassa225000
Nightwish225000
Ringo Starr225000
Keane220000
OneRepublic220000
Emeli Sande210000
Maze featuring Frankie Beverly210000
Jerry Seinfeld200000
Anderson .Paak200000
Elbow200000
Fun.200000400000
Harry Connick Jr.200000
Helloween200000
Jeff Dunham200000
LMFAO200000250000
Matchbox 20200000300000
MercyMe200000
Monica200000
Pet Shop Boys200000
Queens of the Stone Age200000300000
Tedeschi Trucks Band200000
The Doobie Brothers200000
The Wiggles200000
Willie Nelson200000300000
Tiesto198000247000
Brandi Carlile195000
II Volo190000
Pixies190000
Kacey Musgraves185000
Kem185000
Amy Grant180000
5 Seconds of Sumner175000
Darius Rucker175000250000
Evanescence175000
Fantasia175000200000
Goo Goo Dolls175000250000
James Arthur175000
Jessica Simpson175000
Judas Priest175000
Mon Laferte175000
Ne-Yo175000300000
NOFX175000
Sturgill Simpson175000
The Avett Bros175000250000
TobyMac175000
Tony Bennett175000
Wilco175000
Zeds Dead175000
Cake 170000
Gabriel Igelsias170000
Jethro Tull170000
Sarah Brightman170000
Deftones165000
John Prine165000
Fantasia 160000
Ron White158000
Juanes156000196000
Brett Eldredge155500
Gary Clark Jr.155000
Haim155000
Larry the Cable Guy155000
Lynyrd Skynyrd155000
Ringo Star155000
ZZ Top155000
Ice Cube150000250000
3 Doors Down150000250000
Alice Cooper150000
Arcade Fire150000500000
Avicii150000200000
Bob Dylan150000300000
Brantley Gilbert150000200000
Bryan Ferry150000
Chicago150000
Counting Crows150000250000
Daniel Tosh150000
G-Eazy150000250000
George Lopez150000
Incubus150000200000
Jake Owen150000250000
Jason Mraz150000250000
Jill Scott150000250000
Jim Belushi & Dan Akroid150000
Ke$ha150000200000
Kid Cudi150000
Nas150000275000
Of Monsters & Men150000250000
Patti Smith150000
Pretty Lights150000
Russ150000
Sarah McLachlan150000
Sheryl Crow150000200000
Smokey Robinson150000
Snoop Dogg/Lion150000250000
Tenacious D150000
The Fray150000200000
TLC150000
Yo Gotti150000250000
Casting Crowns145000
Dallas Smith145000
Deadmau5145000184000
Royal Blood145000
Avril Lavigne140000
Cole Swindell140000
Nathaniel Rateliff140000
Old Dominion140000
Yo-Yo Ma135500
II Divo135000
Kathy Griffin130000
Wynton Marsalis128149
$uicideboy$125000
Boonie Raitt125000
Chris Tomlin125000
Dillon Francis125000
Jason Derulo125000275000
Korn125000250000
Lauren Daigle125000
Logic125000250000
Martina McBride125000175000
Paramore125000275000
The Piano Guys125000
The Stylistics125000
Within Temptation125000
Billy Idol125000
Prince Royce122500
90's House Party121203
Ann Wilson Of Heart120455
A$AP Rocky120000250000
Fitz And The Tantrums120000
Jason Isbell120000
Paul Weller120000
The Beach Boys120000
BB King115000
Michael W. Smith115000
Tash Sultana115000
Victor Manuelle115000
Gipsy Kings 110000
Mannheim Steamroller110000
Rebelution110000
Rodney Carrington110000
Rudimental110000
Trey Anastasio110000
Jeff Foxworthy109184
Meatloaf105500
Babymetal105000
Blondie105000
Cheap Trick105000
Deep Purple105000
Frankie Vallie & Four Seasons105000
Huey Lewis & the News105000
Jay Leno105000
Olivia Newton-John105000
Patton Oswalt105000
Paul Anka105000
The Band Perry105000
Trace Adkins105000
Ashanti100000200000
Axwell100000
Ben Harper100000150000
Bonnie Raitt100000150000
Brandi Carlisle100000200000
Breaking Benjamin100000200000
Bush100000
Caifanes100000
Cee Lo Green100000150000
Celtic Women100000
Chris de Burgh100000
Clay Aiken & Ruben Studdard100000
Damian Marley100000
Dane Cook100000
David Gray100000200000
Die Antwoord100000
DJ Red Foo100000150000
Ellie Goulding100000200000
Elvis Costello100000
Flo Rida100000200000
Foals100000
Foster The People100000
Frank Ocean100000150000
Gregory Porter100000
Griz100000
Hunter Hayes100000200000
James Blake100000
Jane's Addiction100000150000
Jewel100000
Joan Jett and The Blackhearts100000
Justin Moore100000150000
Kane Brown100000
Kaskade100000
Kidz Bob Kids100000
Kip Moore100000150000
Kristin Chenoweth100000
Lil Baby100000
Maxwell100000
Merle Haggard100000
Morrissey100000
Myth Busters100000150000
O.A.R.100000
Of Monsters and Men100000
One Republic100000200000
Passion Pit100000150000
Phoenix100000
PSY100000150000
Rick Ross100000
Rob Thomas100000200000
Ronnie Dunn100000
Rufus Wainright100000200000
Seal100000
Sebastian Ingrosso100000
Slash100000175000
Steve Miller Band100000200000
Sublime w/ Rome100000150000
The Flaming Lips100000125000
The Offspring100000175000
Tyler, the Creator100000275000
Vampire Weekend100000200000
Vince Gill100000
Violent Femmes100000
Weezer100000150000
Whitesnake100000
Yanni100000
Tesla98594
Beach Boys95000
Jo Koy90790
Carly Rae Jepsen90000125000
In Flames90000
Jon Pardi90000
Joss Stone90000
Louis C.K.90000
Taio Cruz90000120000
The Jacksons90000
The Whispers90000
Big & Rich89141
Tyler Henry86000
Catfish And the Bottlemen85750
Adam Lambert85000125000
Clay Aiken85000100000
Death Cab for Cutie85000125000
Europe85000
FKA Twigs85000
James Blunt85000125000
Jennifer Nettles85000
Keyshia Cole85000100000
Mac Miller85000100000
MGMT85000100000
Natalie Merchant85000
Patty Griffin85000
Selena Gomez85000125000
Simple Minds85000
Straight No Chaser85000
Terry Fator85000
The Civil Wars85000100000
The Wanted85000125000
Trey Songz85000100000
Michael Bolton82500
Keith Sweat82005
Styx81500
CRISS ANGEL80625
Bill Engvall80000
Brett Young80000
Chaka Khan80000
Dan + Shay80000
Dave Koz80000
David Cassidy-Teen Idols80000
Don Rickles80000
Dream Theater80000
Dwight Yoakam80000
Gladys Knight80000
Greensky Bluegrass80000
Halestrom80000
Katharine McPhee80000
Kool and The Gang80000
Lord Huron80000
MGMT 80000
Patti Labelle80000
Paul Rodgers80000
Primal Scream80000
REO Speedwagon80000
Roger Hodgson80000
Sammy Hagar80000
Squeeze80000
The B-52s80000
Thievery Corporation80000
Tracy Morgan80000
White Snake80000
Toni Braxton78750
Lyle Lovett78000
Brothers Osborne77750
UB4077500
George Thorogood & The Destroyers77481
Peter Cetera76000
Alfie Boe75750
2 Chainz75000100000
Afrojack75000100000
Akon75000100000
Amos Lee75000
Billy Currington75000100000
Brandon Flowers75000100000
Brian Mcknight75000
Chris Botti75000
Ciara75000100000
Cody Jinks75000
Dianne Reeves75000
Dispatch75000100000
Dustin Lynch75000100000
Emmylou Harris75000
Fat Joe75000100000
Fitz & the Tantrums75000125000
Foreigner75000100000
Gotye75000100000
Gym Class Heroes75000
Gypsy Kings75000100000
Ja Rule75000100000
James Bay75000100000
Jessie J75000
Johnny Gill75000
Katherine McPhee75000100000
Kenny Rogers75000
Lalah Hathaway75000
LeAnn Rimes75000
Lila Downs75000
Michael McDonald75000
Montell Jordan75000125000
Natalie Cole75000
Rise Against75000150000
Robin Thicke75000100000
Sara Evans75000
Schoolboy Q75000125000
Seether75000100000
Shinedown75000100000
Steve Martin & Steep75000100000
Steven Wilson75000
Susan Boyle75000125000
The Amity Affliction75000
The Dirty Heads75000
The Kooks75000
The Monkees75000
The Neighbourhood75000
The Revivalists75000
Three Days Grace75000100000
Travis Tritt75000100000
Trisha Yearwood75000100000
Young Jeezy75000100000
Ziggy Marley75000100000
Josh Turner74798
Daughtry7300091829
Steve Martin72500
Yes70500
Barenaked Ladies70000
Bob Newhart70000
Dennis Miller70000
Donny Osmond70000
Great White70000
Jeffrey Osborne70000
Kool & The Gang70000
Nelly70000
Rick Springfield70000
Rodrigo Y Gabriela70000
Salt-N-Pepa70000
The Australian Pink Floyd Show70000
Wyclef70000100000
Young the Giant70000100000
The Illusionists69173
George Benson68250
Burton Cummings67750
Brian Setzer Orchestra67500
Joan Jett & The Blackhearts67500
Pink Martini67000
Vince Neil66281
The O'Jay's66150
Stephen Stills & Judy Collins65931
Jon Bellion65750
Brian Regan65000
City and Colour65000
Dr. Dog65000
Dru Hill65000
Gov't Mule65000
Joshua Bell65000
Lewis Black65000
Matthew Morrison65000
Opeth65000
Parkway Drive65000
Phillip Phillips6500085000
Social Distortion65000
Tamar Braxton65000
Third Eye Blind6500075000
Trombone Shorty & Orleans Avenue65000
Two Door Cinema Club65000
Melissa Etheridge65000
Old Crow Medicine Show63750
Air Supply62901
Sleater-Kinney62250
"Happy Together" Tour 201460000
Bachman & Turner60000
Boyz II Men60000
Decemberists6000090000
E-4060000
Gretchen Wilson6000085000
Happy Together60000
Jerry Lewis60000
Joe Satriani60000
Julieta Venegas60000
Kellie Pickler6000080000
Lifehouse60000100000
Ludacris6000080000
Lupe Fiasco6000085000
NF60000
OAR6000080000
Staind6000080000
The Mavericks60000
The Roots6000080000
Will Downing60000
Frank Turner 58750
Kenny "Babyface" Edmonds58000
Korean Concert58000
Shakey Graves57750
The Fab Faux57750
Yuja Wang57750
Chris Isaak57550
Charlie Pride57500
Kansas57059
Wayne Lai56000
Chris Norman55500
Judy Collins55500
Pat Metheny55500
Steve Hackett55500
Aaron Lewis55000
Boney James55000
Boz Scaggs55000
Buddy Guy55000
Clint Black55000
Craig Ferguson55000
Dennis DeYoung55000
Engelbert Humperdinck55000
Jamey Johnson55000
Joan Rivers55000
Kenny Loggins55000
Kenny Wayne Shepherd55000
Larry King55000
Ledisi55000
Lisa Lampanelli55000
Melanie Martinez55000
Musiq Soulchild55000
O.M.D.55000
Scotty McCreery55000
The Commodores55000
Wynonna55000
The Temptations54871
Ken Jeong54232
Maria Cordero54181
Adam Ant52500
Babyface52500
Drew Carey52500
Jim Belushi52500
Eli Young Band51877
Loverboy50871
Montgomery Gentry50236
Against Me50000
Alter Bridge50000
Angelique Kidjo50000
Austin Mahone50000
Big Sean5000075000
Bobby Valentino50000100000
Bombay Bicycle Club50000
Bone Thugs-N-Harmony50000
Boys Like Girls50000
Bret Michaels5000075000
Busta Rhymes5000075000
Cage the Elephant5000060000
Cake50000
Cat Power5000075000
Chris Cornell50000
Colbie Callait5000075000
Creedence Clearwater Revival5000060000
David Spade50000
Derek Trucks Band50000
Dionne Warwick50000
Disturbed5000075000
Don Williams50000
Dropkick Murphys5000075000
Edward Sharpe & the Magnetic Zeros50000
Feist5000060000
Five Finger Death Punch5000075000
Fonseca50000
G. Love50000
Gary Allan5000075000
Gavin DeGraw5000075000
Gogol Bordello50000
Grizzley Bear5000075000
GroupLove5000075000
Hot Chelle Rae5000075000
India.Arie5000075000
KC & the Sunshine Band5000075000
Kelly Rowland50000100000
Krewella5000075000
Kri Hilson5000075000
Lake Street Dive50000
Lee Ann Womack5000080000
Loretta Lynn50000
Matthew Good50000
Midland50000
Morris Day & The Time50000
N.E.R.D.5000075000
Night Ranger50000
Norah Jones5000075000
Odd Future5000075000
Pat Benatar5000075000
Russell Brand50000
Sara Bareilles5000075000
Skillet5000075000
Snow Patrol50000
Soulja Boy5000075000
Steve Aoki5000075000
Stone Temple Pilots50000
Take 650000
Taking Back Sunday5000075000
Ted Nugent50000
Tim Conway & Friends50000
Tori Amos50000100000
Wale50000
Wynonna Judd50000
Rock 'n Blues Fest49500
Wan Kwong49500
William Hu49500
Three Dog Night48757
Flying Lotus47750
Jay Mohr47500
Tank47500
Karen Tong47000
Little Steven & Deciples of Soul46830
Burt Bacharach46750
Courtney Barnett45750
James Morrison45500
Tori Kelly45500
Apocalyptica45000
Hippiefest45000
Little River Band45000
Miguel45000100000
Needtobreathe4500060000
Newsboys45000
Rain -A Tribute to The Beatles45000
St. Paul and The Broken Bones45000
The Cat Empire45000
The Zombies45000
Trampled by Turtles45000
Video Games Live45000
Skid Row44782
Chris D'Elia44213
Al Jarreau44000
Jonny Lang44000
Sawyer Brown44000
Sergio Mendes44000
Stars of SNL44000
The Righteous Brothers44000
Tommy James & The Shondells44000
Dark Star Orchestra43500
Grand Funk Railroad43500
Bob Saget42500
Iration42500
Jeff Bridges & The Abiders42500
Lea Salonga42500
The Four Tops41250
Ngo Ka-Nin41000
Pennywise41000
2 Doors Cinema Club4000050000
30 Seconds to Mars4000050000
3OH!34000050000
Anthony Hamilton4000050000
Awolnation4000060000
Bad Religion40000
Bastille4000060000
Ben Folds4000050000
Big Boi4000060000
Billy Ray Cyrus4000050000
Black Crows4000050000
Blackbear40000
Candlebox4000070000
Capital Cities4000060000
Charlie Daniels Band4000050000
Chevelle4000060000
Chris Young4000060000
Chromeo4000050000
Clay Walker40000
Cobra Starship4000060000
Coheed & Cambria4000050000
Common4000050000
Dashboard Confession4000050000
Dashboard Confessional40000
Delbert McClinton40000
Diamond Rio4000060000
DJ Pauly D4000060000
Easton Corbin4000060000
En Vogue40000
Future4000060000
Get The Led Out40000
Home Free40000
Jack's Mannequin4000060000
Janelle Monae4000075000
Jay Sean4000060000
Joan Jett4000060000
John Secada4000060000
Juicy J4000060000
Jurassic 54000050000
Karmin4000050000
Katie Melua40000
Kid Ink4000075000
Lee Brice4000060000
Lucinda Williams40000
Matisyahu4000050000
Matt Nathanson4000060000
MIA4000050000
Michael Franti & Spearhead4000060000
Mighty Mighty Bosstones4000050000
Mike Posner4000050000
Mitchell Tenpenny40000
moe.40000
Neon Trees4000045000
Nicklel Creek 4000060000
Olly Murs4000060000
Owl City4000060000
Papa Roach4000050000
Peter Chan 40000
Phil Vassar4000075000
Robert Earl Keen40000
Santigold4000060000
Scott Stapp4000065000
Shawn Colvin40000
Shedaisy4000060000
Slightly Stoopid4000060000
The Dandy Warhols4000050000
The Dream4000075000
The Neighborhood4000060000
The Starting Line4000060000
The Ting Tings4000050000
The Ukulele Orchestra of great Britain40000
Theory of a Deadman4000075000
Thompson Square4000050000
Thrice40000
Timeflies4000060000
Toby Mac4000060000
Tokio Hotel40000
Tracy Lawrence4000060000
Travie McCoy40000
Trombone Shorty4000050000
Walk the Moon4000060000
Yu Ya 40000
Milky Chance39750
Alice Lau 38500
Cheng kam38500
Gino Vannelli38500
Henry Lo 38500
Irene Yeh 38500
Jerry Jeff Walker38500
Johnny Ip38500
Johnny Rivers38500
Johny Ip38500
KK Cheung 38500
Lam Lei 38500
Led Zeppelin-Jason Bonham's38500
Norm MacDonald38500
Oak Ridge Boys38500
Rob Schneider38500
Sam Tsang 38500
The Summer of Sun38500
Tony Orlando38500
Tower of Power38500
Wilson Phillips38500
Alice Lau38000
Lil Durk38000
Big Head Todd and the Monsters37750
Brandford Marsalis37750
Matthew West37750
Mika 37750
Ministry37750
Arlo Guthrie37500
Charli XCX37500
Jungle37500
Rahmeem DeVaughn37500
Sabaton37500
Ralphie May37400
Enter The Haggis35782
Lyle Lovett and OR Robert Earl Keen35750
Marianas Trench35750
Jimmy Eat World35550
New Found Glory35550
Rufus Wainwright35550
Killswitch Engage35500
LoCash35500
Eddie Money35475
38 Special3500045000
All Time Low3500045000
Andrew Bird3500045000
Anna Kendrick3500050000
Band of Horses35000
Big Gigantic3500050000
Blackberry Smoke35000
Broken Social Scene3500050000
Bruce Hornsby3500050000
Buddy Miller35000
Craig Morgan3500050000
David Crosby & Graham Nash3500050000
Eagles of Death Metal3500045000
Elvis Crepo3500050000
Faith Evans3500050000
Fetty Wap35000
Ingrid Michaelson3500050000
Jo Dee Messina3500045000
Joe Nichols35000
John Michael Montgomery3500050000
Li La Ha35000
Lorrie Morgan3500040000
Matt & Kim3500050000
MOE3500050000
OK Go3500050000
Pat Boone & Friends35000
Puddle of Mudd3500050000
Pussycat Dolls Burlesque35000
Regina Spektor3500050000
Ricky Fan 35000
Ronnie Milsap35000
Suzanne Vega35000
T-Pain3500045000
The Wallflowers3500050000
Hollywood Undead34500
Dave Attell33000
Eric Burdon & The Animals33000
Gin Blossoms33000
Jazz Crusaders33000
JB Smoove33000
Richard Marx33000
Smash Mouth33000
Todd Rundgren33000
DMX32750
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Alarm
Alex Chilton Big Star
Alice In Chains
Alice Peacock
Alien Weaponry
Alisa
All Living Fear
All That Remains
All-American Rejects
Allman Brothers
Alpha Rev
Amadou and Mariam
Amarna Reign
Amebix
American Bang
An Obscure Signal
Anamnesis
Anarchy
And Also the Trees
And Came Back Brutal
And Hell Followed With
Andrew W.K.
Andy Pratt
Angelic Upstarts
Änglagård
Animal Collective
Anna Nalick
Annie Lennox
Appendix
Arbiter
Arctic Monkeys
Aristeria
Art Garfunkel
Articles of Faith
At The Throne of Judgment
Ataris
Atlanta Rhythm Section
Atom Smash
Atoms For Peace
Aus-Rotten
Ausgang
Avengers
Aversions Crown
Avial
Axl Rose
Axl Rose Gunz N Roses
Ayreon
Aztec Two-Step
B-52
B.J. Thomas
Babyshambles
Bad Company's Paul Rodgers
Badly Drawn Boy
Balaam and the Angel
Ballyhoo!
Banco del Mutuo Soccorso
Bangles
Beck
Beheading Of A King
Behold Oblivion
Belinda Carlisle
Ben Taylor Band
Berlin
Berurier Noir
Bette Midler
Beu Sisters
Bi-2
Biffy Clyro
Big Big Train
Big Electric Cat
Big Head Todd
Big Mountain
Big Star
Big Sugar
Bikini Kill
Bill Bruford
Bill Mallonee
Bill Medley
Billy Squier
Billy Talent
Bizarre
Björk
Bjork
Black Crowes
Black Peaks
Blackfoot
Blessid Union of Souls
Blind Melon
Blind Witness
Blood and Roses
Blood Of The Tyrants
Blood, Sweat & Tears
Blue Rodeo
Blue Velvet
Blur
Bo Bice
Bo Donaldson
Bob Weir and Ratdog
Bobby Goldsboro
Bobby Sherman
Bobby Vee
Bocephus
Bonnie McKee
Booker T. and the MG’s
Boom Said Thunder
Bootsy Collins
Boris Williams
Born to Suffer
Boston Manor
Bottle Rockets
Boys
Brand New
Breakdown Of Sanity
Brian Eno
Brian Wilson
Bring Me The Horizon
Brokencyde
Brooke White
Brooks & Dunn
Brother Von Doom
Bruce Springsteen Boss
Buckingham Nicks
Buffalo Springfield
Buried In Verona
Buster Poindexter
Buzzcocks
Byrd House Sound
Calle 13
Camel
Cameo
Caravan
Carly Simon
Carnifex
Carole King
Carolina Liar
Cascada
Cavo
Cheetah Girls
Cherry Poppin' Daddies
Child Actor
Chris Rea
Chris Rice
Chris Robinson
Christian Death
Chuck Berry
Chuck Negron
Chumbawamba
Cinderella
Circle Jerks
Civil Twilight
Clan of Xymox
Claytown Troupe
Cliff Richard
Clint Holmes
Cocteau Twins
Coheed and Cambria
Colbie Caillat
Cold cold Cold
Connie Francis
Corpus Delicti
Cowboy Junkies
Crash Kings
Crass
Crazy Town
Cream
Creed
Creedence Clearwater
Crosby Stills & Nash
Curved Air
Cute Is What We Aim For
Cyndi Lauper
Dag Vag
Dan Hicks and the Hot Licks
Dan Reed Network
Dandy Warhols
Danse Society
Danzig
David Archuleta
David Cassidy
Davy Jones
Days of The New
Dazz Band
Dead Boys
Dead Can Dance
Dead Kennedys
Dead Silence Hides My Cries
Death Becomes Her
Decades of Despair
Dennis DeYoung formerly of Styx
Depeche Mode
Descendants
Desmond Child
Devastating Enemy
Devo
Diana DeGarmo
Dickey Betts
Dido
Die Laughing
Dion
Dion and the Belmonts
Dire Straits
Discharge
Disfigured Elegance
Dixie Chicks
Dogs Die In Hot Cars
Dokken
Dolly
Don Broco
Don Felder
Donald Fagen
Donna Summer
Doobie Brothers
Drake Bell
Dread Zeppelin
Dream Disciples
Dream State
Dweller
Dysphagic
Earshot
Echo Movement
Eddie Van Halen
Edgar Winter
Electric Light Orchestra
Elovators, The
Elvin Bishop
Emerson Lake & Palmer
Emerson, Lake and Palmer
Emil & the Warmlanders
Eminem
Enter Shikari
Erasure
Eva Avila
Everly Brothers
Expose
Fanfarlo
Fear Factory
Feed Her To The Sharks
Feeding Fingers
Fiction Plane
Fields of the Nephilim
Fifth Dimension
Fire In The Skies
Firehouse
Fistful of Mercy
Fit For A King
Fit For An Autopsy
Five For Fighting
Flaming Lips
Flesh for Lulu
Florence + The Machine
Fossils
Framing Hanley
Frank Carter and The Rattlesnakes
Frank Zappa
Frankie Lymon and the Teenagers
Frankie Valli The Four Seasons
Franz Ferdinand
Fun Lovin' Criminals
Funkadelic
G. Love & Special Sauce
Gabriella Cilmi
Garbage
Gary Glitter
Gary Puckett
Gavin Rossdale of BUSH
Gene Loves Jezebel
Gene Simmons
Gentle Giant
George Harrison
George Thorogood
Geri Halliwell
Germs
Gin Wigmore
Girl Authority
Girls Aloud
Gladys Knight and the Pips
Glassjaw
Glenn Tilbrook
Glenn Tilbrook glenn-tilbrook Glenn Tilbrook
Gloria Estefan
Godhead
Golden Earring
Gong
Good Charlotte
Gorillaz
Graham Nash
Grandmaster Flash and the Furious Five
Greg Kihn
Greg Lake
Greg Laswell
Gregg Allman & Friends
Greta Van Fleet
Guff
Guns N’ Roses
Hail the Villain
Haken
Halestorm
Halo of Gunfire
Happy The Man
Hatfield and the North
Hawkwind
Heatwave
Hedley
HELLYEAH
Henry Cow
Henry Lee Summer
Hester Prynne
Hey Monday
Hilary Duff
Holding Absence
Huey Lewis and The News
Husker Du
Hüsker Dü
I The Breather
Ides of March
Iggy and the Stooges
Ill Scarlett
In Dying Arms
In The Midst of Lions
Infectious Grooves
Inkubus Sukkubus
Interpol
Jack Johnson
Jarvis Church
Jasmine Villegas
Jay & The Americans
Jeff Beck
Jennifer Love Hewitt
Jennifer Paige
Jerry Lee Lewis
Jesse McCartney
Jim Cuddy Band
Jim Dandy
Joe Cocker
Joe Ely
Joe Grushecky & The Houserockers
Joe Perry
Joe Walsh & Don Henley
John Brannen
John Cafferty & The Beaver Brown Band
John Eddie
John Kay and Steppenwolf
John Lennon
Johnny Dee and the Rocket 88's
Johnny Drama and his Funky Entourage
Johnny Hates Jazz
Jon Anderson
Jon Secada
Jordan Knight
Jordin Sparks
Julean and the Rai
Justin Guarini
K.D. Lang
Kalan Porter
Kate Nash
Keith Emerson
Keith Richards
Kesha
Kim Carnes
Kim Mitchell
King Conquer
King Crimson
Kino
Kukl
Kutless
Kylie Minogue
Lacuna Coil
Ladysmith Black Mambazo
Leo Sayer
Leon Russell
Leona Lewis
Les Satellites
Lesley Gore
Level 42
Levon Helm
Libitina
Lifeforms
Lil Elmo & The Cosmos
Lily Allen
Limbeck
Limp Bizkit
Linda Ronstadt
Lindsey Buckingham
Lionize
Little Anthony and the Imperials
Little Feat
Little Richard
Live
Living Colour
Liz Phair
Lizzie West
Lizzy Borden
Love
Lucy Woodward
Ludwig Von 88
Luscious Jackson
Lykke Li
Mac Davis
Magic!
Make Them Suffer
Makers
Manchester Orchestra
Mandy Moore
Manu Chao
Marc Bolan
Maria McKee
Marillion
Marilyn McCoo & Billy Davis Jr
Mark Farner
Mark Knopfler
Marmozets
Martha Wash
Martin Page
Martyr Defiled
Marvin Goldstein
Maxim Ludwig & The Santa Fe Seven
MC5
Megadeth
Melissa Manchester
Men at Work
Meredith Brooks
Metric
Metro Station
Michael Stanley Band
Mick Jagger
Mickey Dolenz
Microtone
Middle Class Rut
Midnight Oil
Mika
Mike Oldfield
Mike Stone of Queensryche
Milk Teeth
Mind Funk
Minor Threat
Miranda Cosgrove
Miranda Sex Garden
Misfits
Missy Higgins
Modest Mouse
Molly Hatchet
Molotov Solution
Monster Magnet
Moody Blues
Motörhead
Mother's Finest
Mothers of Invention
Motorhead
Mouth of The Serpent
Mureau
My Autumn
My Chemical Romance
My Darkest Days
My Morning Jacket
Mylene Farmer
Myra
Naked Brothers Band
Nat & Alex Wolff Band
Natasha Bedingfield
Natty Nation
Nazareth
Neil Diamond
Neil Morse
Neil Sedaka
Nelly Furtado
New Edition
New Kids on The Block
New Order
New Politics
New York Dolls
Nick Carter
Nick Lachey
Nicotine
Nikki Hornsby
Nikki Sixx
Nina Storey
NLT
No Fixed Address
Noir Desir
North Mississippi Allstars
Nosferatu
O'Kingdom
Oasis
Of Virtue
One More Victim
Orgy
Os Paralamas do Sucesso (a.k.a. Paralamas)
Our Lady Peace
Ours
Outfield
OutKast
Ozark Mountain Daredevils
Panic at the Disco
Papa Doo Run Run
Parliament
Parliament-Funkadelic
Passafire[34]
Pat Monahan
Patty Smyth
Paul Rodgers of Bad Company
Paul Williams
Paula Cole
Pavement
Peace Frog
Pendragon
Pere Ubu
Pete Townshend
Pete Yorn
Peter Gabriel
Peter Wolf
Peter, Paul and Mary
Petula Clark
Phantom Planet
Piknik
Pillar
Pinback
Placebo
Play Dead
Poison
Porcupine Tree
Portishead
Powderfinger
Premiata Forneria Marconi
Puffy AmiYumi
Puppy
Pussycat Dolls
R n Murphy
Radiohead
Ramones
Randy Newman
Ratatat
Ray LaMontagne
Razorlight
Regain The Legacy
Resist The Thought
Rhino Bucket
Rick Wakeman
Righteous Brothers
Rita Coolidge
Riverside
Rob Halford
Rob Zombie
Robert Fripp
Robin Gibb
Rockbitch
Ronan Keating
Rosetta Stone
Roxy Music
Rubella Ballet
Rufus
Run-D.M.C.
Ryan Adams
Salt The Wound
Sam and Dave
Sam the Sham
Scissor Sisters
Scorpions
Secondhand Serenade
Sentients
Sepultura
Serj Tankian
Seven Mary Three
Sex Pistols
Sha Na Na
Shadow of The Colossus
Shayne Ward
Sheena Easton
Shiny Toy Guns
Sia
Sibyl Vane
Silence The Messenger
Silverchair
Simply Red
Since October
Sirens and Sailors
Sirens Fall Silent
Skank
Skindred
Slice The Cake
Sly & the Family Stone
Sly and the Family Stone
Smashmouth
Soft Machine
SOJA
Sonic Youth
Sophie Ellis-Bextor
Soulless, The
Specials, The
Specimen
Speed X
Spencer Davis Group
Spice Girls
Splean
Spock's Beard
SR-71
Stanley Brothers
Starship
Static-X
Status Quo
Steeley Dan
Steepwater Band, The
Stephen Bishop
Stephen Stills
Steppenwolf
Stereophonics
Steve Earle
Steve Winwood
Steven Page
Stevie Wonder
Stiff Little Fingers
Stone Sour
Stranglers, The
String Cheese Incident
Struts, The
Styx Super Tramp
Subhumans
Sublime Subrosa Union
Substructure
Sugarcubes
Suicidal Tendencies
Suicide
Superchick
Surfaris
Survivor
Susan Anton
Suspiria
T.S.O.L.
Taborah
Take That
Talking Heads
Taproot
Tattoos
Tattoos, The
Tears For Fears
Television
Temper Trap, The
Ten Foot Pole
Tessanne Chin
The Academy is
The Allman Brothers Band
The Andrews Sisters
The Animals
The Arcade Fire
The Arcanum Effect
The Archies
The Artifact
The Association
The Band
The Beastie Boys
The Beatles
The Bee Gees
The Birthday Party
The Black Keys
The Bloodhound Gang
The Boswell Sisters
The Bridal Procession
The Brothers Johnson
The Buckinghams
The Byrds
The California Girls
The Clash
The Clash
The Coasters
The Counting Crows
The Cranberries
The Damned
The Decemberists
The Devastator
The Dillards
The Donnas
The Doors
The Drifters
The Drunk Nuns
The E Eden House
The Eagles
The Everly Brothers
The Excerts
The Exploited
The Faceless
The Fall
The Fireballs
The Flamingos
The Flower Kings
The Flying Burrito Brothers
The Four Seasons
The Fratellis
The Freeze
The Futureheads
The Gang of Four
The Gap Band
The Gaslight Anthem
The Go-Go's
The Go-Go's
The Grass Roots
The Grateful Dead
The Guess Who
The Hesh Inc.
The Hives
The Hold Steady
The Hollies
The Horrors
The Human League
The Ink Spots
The Isley Brothers
The Jam
The Jefferson Airplane
The Judds
The Kingston Trio
The Kinks
The LastTen Seconds of Life,
The Louvin Brothers
The Lovin’ Spoonful
The Mamas & The Papas
The Mamas and the Papas
The March Violets
The MC5
The Mekons
The Merry Thoughts
The Meteres
The Mills Brothers
The Mission
The Moody Blues
The Moody Blues
The Moonglows
The Motels featuring Martha Davis
The Movement
The New York Dolls
The Nice
The O’Jays
The Odious
The Ohio Players
The Orioles
The Outlaws
The Pet Shop Boys
The Pixies
The Platters
The Police
The Presidents of the United States of America
The Pretenders
The Queers
The Raconteurs
The Rainmakers
The Replacements
The Rolling Stones
The Sandpipers
The Sex Pistols
The Shadows
The Shins
The Shirelles
The Sisters of Mercy
The Smithereens
The Smiths
The Soul Stirrers
The Staple Singers
The Strokes
The Theatre of Hate
The Thigh Scrapers
The toadies
The Two Witches
The UK Decay
The undertones
The Velvet Underground
The Veronicas
The Verve
The Weavers
The White Stripes
The Wrath of Vesuvius
The Xmal Deutschland
The Yardbirds
Thin Lizzy
This Horrible Machine
This Mortal Coil
This or The Apocalypse
Thousand Foot Krutch
Thriving Ivory
Tiffany
Tinariwen
Tom Jones
Tom Petty and the Heartbreakers
Tom Waits
Tommy Lee
Tomorrows Bad Seeds
Toots and the Maytals
Tracy Chapman
Traffic
Transatlantic
Traveling Wilburys
Tripwire
TV on the Radio
Twisted Sister
U.F.O.
Ugly Kid Joe
Ukulele Orchestra Of Great Britain40000
Ultra Orange and Emanuelle
Urban Dance Squad
Us Mob
Van der Graaf Generator
Van Halen
Van Morrison
Van Zant
Veil of Maya
Vigilantes of Love
Vince Neil of Motley Crue
Vonda Shepard
Walking With Strangers
We Still Stand Alive
Ween
Wet Willie
Wheatus
White Stripes
White Tie Affair
Whitney Houston
Wild Cherry
Will Young
Woe of Tyrants
World Classic Rockers
X-Ray Spex
Yeah, Yeah, Yeahs
Yellowcard
Yo La Tengo
Yonaka
You Me At Six
Zapp
Zola Jesus

Festival Planning Checklist

1) Choose a festival theme and date

The first step in planning a festival is to choose a theme and date. This will help you narrow down your options for venues, activities, and vendors. Once you have a theme and date in mind, start reaching out to potential venues. 

Cool festival theme ideas:

  1. Frost – A winter Christmas something or other
  2. Block party – Because, well, everyone loves a good block party
  3. TOGA – What, let me finish – The Toga is optional
  4. LUNAR – When the stars align, everything is possible
  5. VIRUS – The sickest festival in town 

I get it though, maybe these aren’t as cool as Rolling Loud or Oobie Dooby, but that’s ok. We are here to stimulate ideas and hopefully inspire you to take the next step in your plan, not to compare ourselves.

Let’s keep going.

How do you choose a date for your festival?

When choosing a date for your festival, you should consider the weather, holidays, and other events that might be happening in your area. You’ll also want to make sure you give yourself enough time to plan and promote your event.

2) Book the venue and talent

The next step is to book your venue and talent. This is usually done through a festival promoter or booking agent. If you decide to tackle this step alone, make sure to get everything in writing. Including but not limited to the entertainer’s as well as the venue’s contract terms/rider requirements. Try to remember to redline the rider and do a little negotiating before signing a contract too. 

Arial drawing of City Park Musc Festival In Detroit 

 

How do I find a venue?

The venue is one of the most important aspects of your festival. It will determine the size and scope of your event, so it’s important to choose wisely. When looking for a venue, keep your budget, audience, and theme in mind. You should also consider the location, parking, and amenities that are available. Remember, Google Earth is your friend.

Before selecting the right venue, consider the following:

  • Parking – How many potential parking spots are nearby
  • Ingress & egress – Are there traffic obstacles or challenging roads leading to the venue?
  • Noise ordinances – Are you limited by time or DB level?
  • Stage location – Can the artist and band access the stage safely, where will their green room be, are the fans optimally positioned, etc?

How do I find and book talent?

The process of finding and booking festival talent can be daunting, but we leverage our knowledge to help you make the process easier. There are thousands of talent agencies and only so many hours in a day. The process requires research, a lot of paperwork, and first-hand industry knowledge. Knowing the right person to contact can cost or save you thousands of dollars.

Always remember to “read the room”. Venue operators who work for the city or county often end up deciding which celebrity performer will headline. For reference or ideas, check out our celebrity price list. If you are a municipal government or city employee, be mindful of the type of celebrity or celebrities you are hiring. Understanding demographics is important but so is psychographics when analyzing your potential concert-goer. Our price list might just help you narrow down your ideas.

3) Start promoting the festival

With the venue and talent booked, it’s time to start promoting the festival. There are a number of creative marketing techniques that could be used to promote your festival. To start try leveraging social media, print ads, or word-of-mouth. Get creative and make sure people know about your event! Just DO NOT stick flyers on anyone’s window. At least, we wouldn’t recommend it.

What ticket platform should I use for my festival?

It is important to keep track of who is coming to your event so you can plan accordingly. Before you start promoting the festival, you’ll need to be ready to sell tickets. This can be done through a ticketing platform or through your own website by way of a WordPress plug-in.

There are a number of ticket platforms that you can use for your festival. Some popular options include Eventbrite, Brown Paper Tickets, and Ticketmaster.

If you’re using a ticketing platform, make sure you’re familiar with their fees and policies. Hidden fees and delivery charges need to be factored into your settlement. You’ll also want to keep an eye on ticket sales so you can adjust your marketing efforts accordingly. WordPress Plug-ins can be just as useful and they are somewhere around $100 a year per site whereas a platform like Ticketmaster will charge you thousands.

4) Secure sponsorships and vendors

In order to offset the costs of putting on a festival, you’ll need to secure sponsorships and vendors. This can be done by reaching out to local businesses and organizations. Offer them promotional opportunities in exchange for their support.

How do I find sponsorships?

There are a few ways to find sponsorships for your festival. The best way is to reach out to local businesses and offer them promotional opportunities in exchange for their support. You can also look for grant opportunities or apply for sponsorship through corporate programs.

Remember to email us to receive your downloadable and customizable free event sponsorship proposal template. We also have a free festival vendor FAQ template.

5) Create a music festival budget

A key part of planning any event is creating a budget. This will help you keep track of your expenses and make sure you don’t overspend. Make sure to include the cost of your venue, talent, advertising, and sponsorships in your budget.

There are 3 financial parts to every festival or concert are below:

  1. Proforma
  2. Settlement
  3. Executive summary or post-event analysis

What is an event proforma?

A proforma is an estimation of revenue and expenses for a future event. It is used to create a budget and track actual costs.

What is an event settlement?

An event settlement is the final accounting of revenue and expenses for an event. This is used to compare the actual results to the original budget.

What is an executive summary and/or post-event analysis?

An executive summary is a brief report that summarizes the key points of an event. A post-event analysis is a more detailed report that includes information on revenue, expenses, attendance, and feedback.

What kind of stage should I use for my music festival?

The type of stage you use for your music festival will depend on a number of factors, including the size of your event, the type of music you’re featuring, and the budget. Some common types of stages include outdoor stages, portable stages, and truss stages.

Outdoor stages are typically used for larger events. They are sturdier and can accommodate more weight than portable stages. Portable stages are typically used for smaller events but are growing in popularity due to convenience. They are easy to set up and take down, and they are less expensive than outdoor stages. Truss stages are typically used for events that require a lot of equipment. They are strong and durable, but they can be more expensive than other types of stages. These are more standard for large festivals whereas a local or smaller festival stage may only require an SL320 or similar mobile stage.

Some of the most common types and sizes of mobile stages are in the table below:

Some of the most important considerations for deciding what stage to use for your event are below:

  1. Accessibility – How easy can you access, build, or assemble the stage in the event space?
  2. Cost – How much can you not afford to spend?
  3. Type of performer – Are you hiring an acoustic or small band, or will the national act require more rigging capabilities and playing space?
  4. Availability – Where is your stage coming from? Is the size you need available within an affordable range?

Remember, the size of the venue may require delay towers. These structures can take up to 8 hours to assemble, especially if there are multiple spot baskets.

TypeModel Set-Up TimePlaying Area Stage Crew NeededWind ResistanceRiggingTowingCrowd Size
MobileS1L100.5 - 2 Hours24' X 20'280mph W/Out Walls 6,500lbPickup100 - 750
MobileSL2501 - 2 Hours32' x 24'2 - 3 90mph W/Out Walls12,000lbSemi1,000 2,000
MobileSL2601.5 - 4 Hours32' x 24' 2 - 3 90mph W/Out Walls18,500lbSemi1,000 - 2,500
MobilePromobile3 - 4 Hours32' x 24'3 -4 90mph W/Out Walls30,000lbSemi2,000 - 3,000
MobileSL3202.5 - 4 Hours40' x 40'490mph W/Out Walls26,000lbSemi3,000 - 4,000
MobileSAM4404 - 8 Hours 43' 40' 890mph W/Out Walls47,000lbSemi5,000 +
MobileSAM5504 - 12 Hours50' 38' 8 - 12 90mph W/Out Walls42000Semi5,000 - 10,000
MobileSAM5755 - 12 Hours50' 38' 6 - 12 90mph W/Out Walls94000Semi10,000 +
MobileSAM75016 Hours70' x 48' 12 - 16 90mph W/Out Walls152000Semi15,000 +
MobileSL1001.5 - 4 Hours24' x 20'2 -4 90mph W/Out Walls65000Semi300 +
MobileAPEX 2016.5 Hours20' x 16' 24300Pickup100 - 1,000
MobileAPEX 2420.5 Hours24' x 20' 2135001 Ton300 - 3,000
MobileAPEX 2424.5 Hours24' x 23' 8"213500Kingpin301 - 3,000
MobileAPEX 3224.75 Hours32' 24' 2135001 TonUp to 8,000
MobileAPEX 42402 - 3 Hours42' x 40' 4 -5 6,000 per baySemiUp to 20,000
MobileAPEX 5040 2 -3 Hours50' x 38' 2 -3 Hours32,000 total53' TrailerUp to 30,000

6) Plan your festival logistics

There are a lot of logistical details that need to be taken care of when planning a festival. This includes things like transportation, security, and power. Make sure you have a plan in place for all of these details before the festival starts.

The resources from SEG PRO below can be used to help venue operators manage their concert and festival logistics:

  1. Special event permit template/beer & wine operating plan creation
  2. Transportation manifests
  3. Advance worksheets
  4. Digital merchandise settlement tool (no recurring membership required)
  5. Tech packet templates
  6. COVID performance addendum template
  7. Vendor packet template with registration outlines and Q & A
  8. Free sponsorship proposal template
  9. Day of show sheet for scheduling and managing labor, vendors, and more

Some of the most common festival logistics questions are below:

How do I plan for transportation?

Planning for transportation can be tricky, but it’s important to consider all of your options. You should look into shuttle services, limo-sharing, and local private town car services. Make sure you have a plan in place for getting people to and from the festival site.

How do I create a day-of schedule?

Creating a day-of schedule is a crucial part of event planning. You’ll need to consider the order of events, set times, and breaks. Make sure to include all of the relevant information in your schedule.

How do I plan for festival security?

Security is a key concern when planning any event. You should reach out to local law enforcement and security companies to get a plan in place. Make sure you have a clear understanding of your needs and the capabilities of the security team.

The amount and type of festival security you need will vary. Festival security should be based on the following event elements:

  1. Duration of festival
  2. Type of entertainer
  3. Day of year
  4. Time of day or night
  5. Geographical and topographical location
  6. Seating arrangement (assigned or not?)

How Do I Plan For Festival Power

Power is another important consideration when planning a festival. You’ll need to make sure you have enough generators to power all of the food trucks, lights, and sound equipment. You should also have a backup plan in case of a power outage.

The size of the generator you’ll need will depend on the number of food trucks, lights, and sound equipment you have. After you know your estimated wattage needed, the generator size is easier to determine. Whatever number you come up with, select a generator with a capacity that is at least 10-20% larger than your load requirement. This will provide some leeway should you end up needing more power as a result of an upgraded piece of gear. It will also help you manage “de-rating”.

Some common non-production items that need power at a festival can be seen in the table below:

Powered ItemAvg. Running Watts NeededSurge Watts
1 Food Truck (All Appliances)4000-6000
AC /Heating (13,500 BTU)16002300
Air Compressor 16502000
Arcade Game2000
Boobox8.50
Bounce House / Slide Combo (W/1.5 HP Blower)10352000
Box Fan300600
Cotton Candy, Popcorn or Snow Cone Machine21000
Desk Computer8000
Hand-Held Power Tools440600
Large Inflatable Slides/Obstacle Course (W/2 HP Blower)16102000
Margarita Machine6500
Small Appliances350500
Small Bounce House (W/1 HP Blower)8051955
Small String Lights (50-string)200
TV / Large Screen5000

A common concern with temp power is that there will be a lot of wires. Avoid this hazard by sourcing cable ramps AKA “yellowjackets” to cover wires and decrease liability.

Here are some benefits of erring on the side of a generator that’s too powerful, as opposed to too deciding to use one that is too weak:

  • Consistent performance
  • Increased personnel safety
  • Increased usable life of the generator
  • Limited incidence of capacity overloads
  • Limited incidence of unexpected system failures
  • Reduced likelihood of asset damage
  • Reduction in frequency and cost of maintenance
  • Increased ease and speed of maintenance
  • Decreased risk of overheating and electrical fires

What kind of power do I use for my festival audio equipment?

For festival audio, you need to use AC power. This is the type of power that comes from your wall outlet at home. The voltage will be either 110 volts or 220 volts. You can use a generator to supply AC power, but it must be rated for the amount of equipment you’re using. For example, if you’re using a 4,000-watt amplifier, you’ll need a generator that can supply at least 5,500 watts.

Do I need three-phase power for my concert?

Not always, if you’re using a lot of high-powered equipment, it’s a good idea to have a three-phase generator on hand. This will provide more power and will be less likely to overload the system.

How do I choose the right festival generator?

When choosing a generator, you need to consider the following factors:

Size: The size of the generator you need will depend on the amount of equipment you’re using. Production add-ons such as moving lights, hazers, spotlights, and amplifiers are all important considerations when determining what size festival generator you need.

Type: There are two types of generators: portable and standby. Portable generators are less expensive, but they’re not as reliable. Standby generators are more expensive, but they’re a better investment if you’re using a lot of equipment.

Fuel: Generators can run on gas, diesel, or propane. Gas is the most common type of fuel, but it’s also the most expensive. Diesel is less expensive, but it’s not as available in all areas. Propane is the least expensive, but it’s not as reliable.

How do I get my generator to the festival site?

If you’re using a portable generator, you can transport it in a truck or SUV. If you’re using a standby generator, you’ll need to have it delivered and installed by a professional.

How do I connect my equipment to the festival generator?

Most generators have multiple outlets that you can use to plug in your equipment. If you’re using a lot of equipment, you may need to use extension cords. When using extension cords, make sure they’re rated for the amount of power you’re using.

How do I know how much power my festival equipment uses?

The amount of power your equipment uses is measured in watts. To find the wattage of your equipment, look for the following information on the label:

Watts (W)

Amps (A)

Volts (V)

You can also use an online power calculator to determine the wattage of your festival equipment.

How do I keep my generators safe?

When using generators, it’s important to follow safety guidelines to avoid fires and injuries. Here are a few safety tips to keep in mind:

  • Never use a generator indoors. Generators produce carbon monoxide, which can be deadly.
  • Always refuel generators outside. Gasoline is highly flammable, so it’s important to avoid spillage.
  • Keep generators away from windows and doors.
  • Follow the manufacturer’s instructions.

Pro Tip: Always consult a professional in the city or county of your event before you use or pay for your festival generator. You may need a permit or ground rod. The fines for skipping this step can be substantial and your event may be shut down or simply not happen at all.

By following these safety tips, you can help ensure a safe and fun festival for everyone involved. 

Use the festival generator data table below to determine what size generator you need:

Kilovolt-AmpereKilowattMax Amp - 415-3ph at 50Hz 
10814
1612.822.4
201628
302441
352849
403155
604883
705699
10080139
150120208
165132229
200160278
250200347
300240417
350280486
400320556
500400695
8006501112
10008001391
125010001739

7) Have a festival contingency plan

No matter how well you plan, there’s always a chance something could go wrong. That’s why it’s important to have a contingency plan in place. This could include things like having backup generators or extra security on hand.

By following these steps, you can be sure that your festival will be a success! Just remember to stay organized and have fun.

8) Get creative with festival food and drinks!

Just because your festival is outdoors doesn’t mean the food and drinks have to be boring. Get creative and offer attendees something they’ll remember. Here are some ideas:

1) Offer local craft beer and wine. This is a great way to support local businesses and give attendees something unique to try.

2) Have a food truck or two on hand. This is a great way to offer festival-goers a variety of food options.

3) Set up a DIY cocktail bar. This is a fun way to let attendees create their own signature drinks.

4) Offer healthy food options. This is important for people who are health-conscious or have dietary restrictions.

5) Have a dessert bar. This is a great way to end the night on a sweet note!

By offering a variety of food and drink options, you can be sure that there’s something for everyone at your festival. Just remember to get creative and have fun!

9) Don’t forget waste management

How do I plan for waste management?

Waste management is an important consideration when planning any event. You should have a plan in place for how to deal with the waste generated by the festival. This could include things like recycling, composting, or working with a waste management company to supply port-o-potties.

Flex your creativity and use community resources to preserve the festival site. Or try to eliminate solo-cup waste in your venue with waste management resources like the re-usable cups you see around Seattle concert venues.

Addressing COVID-19 Public Health & Safety Considerations For Festival Planners

The COVID-19 pandemic has changed the event landscape significantly, and festival planners have had to adapt. Here are some things to keep in mind as you plan your next event:

1) Make sure your venue is compliant with all local health and safety guidelines. This could include things like capacity limits and social distancing requirements.

2) Have a plan in place for how you will keep attendees safe. This could include things like providing hand sanitizer stations and enforcing mask-wearing.

3) Be prepared to make changes to your event at the last minute. This could include things like canceling or postponing your event if local health guidelines change.

4) Have a contingency plan in place in case something goes wrong. This could include things like having insurance in case your event is canceled due to COVID-19.

5) Keep your attendees informed about all changes to your event. This could include sending out updates via email or social media.

By following these tips, you can help ensure that your festival is safe and compliant with all local health guidelines. Just remember to stay flexible and be prepared for anything!

Bonus: How SEG PRO can simplify festival planning

If you’re looking for a festival planning solution that will make your life easier, look no further than SEG PRO. Our tools help venue operators manage all aspects of the event, from load-in to load-out.

We’ll even provide you with a list of potential sponsors and vendors. Plus, our tools are easy to use and can be accessed from anywhere.

Let us help you plan a successful, profitable, and unforgettable entertainment experience with the right tools. All of our clients receive instant access to SEG PRO – a customizable bundle of venue management tools that helps venue operators and tribal casinos.

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